Lead Well

It’s VBS season and for many churches, the event is seen as an outreach. We want to get as many kids as possible through the door, show them the way to Jesus, and then hopefully get them to come back on Sunday. But when you put on outreach events, it’s important to realize that not everyone is seeking Jesus, not everyone is new, and not everyone is a prospect for coming to your church. This isn’t a reason not to do the event, but we need to be aware. Just as Jesus told in his parable of the Sower and the Seed, not every seed falls on fertile ground. There are three groups of people who attend your VBS (or any other outreach event for that matter) and each one has different needs, but only one will help you grow your church. In this post we'll look at each of these groups and which one needs the most focus. 1. Your Church People When you first announce your VBS or other event, the first group of people to hear about it will be the people who already attend your church. We p...

Photo by Lukas Blazek on Unsplash It’s summertime and for many in NextGen ministries this is not a time to kick back and relax, but the busiest time of the year.  You have more and bigger events over the three summer months than you have for the rest of the year. Add to that you have vacations, volunteer turnover, absences, and overall lower attendance, it can be exhausting and overwhelming. So, what do you do? How do you juggle all the things and still grow the ministry or at least survive the summer? I’ve been there. It’s tough.  One June I had something church related every day of the month except two. I was exhausted and needed a break. Thankfully, I’ve learned how to manage all of it and find a healthy pace. So, here’s 5 steps to managing your time this summer. 1. Balance is a myth. For years, I’ve heard people talk about work/life balance. They’re looking for some magical Zen moment when work/family/God is all in perfect equilibrium.  However, this is a ...

One thing about VBS is that it takes a lot of supplies. Crafts, games, decorations, Bible stories and so much more all need stuff.  It’s a lot to handle and can be one of the biggest line items in your budget. To keep my costs down, I’ve used this one fundraiser for years with great success. Full-disclosure, I got the idea from Group VBS way back in 2008, and I’ve been iterating on the idea ever since. Here’s the idea: Create a Donation Wall. Groundbreaking, isn’t it?  I thought so.  But after using it year after year I found some great benefits. 1. Church members who can’t serve will give. I noticed quickly that many people in my church are unable to serve at VBS for various reasons but are happy to give. Every year, I’d have a few people who never served, but would pick up several donation cards (more on this later) every week and bring me the donations we needed. Many never came on a single night, but they played as big a role as anyone else. 2. You can u...

Photo by Kelly Sikkema on Unsplash VBS is one of the most complex ministry outreaches in children’s ministries. It takes 3-6 months to put on a one-week event for tons of kids and a major part of the kidmin annual rhythm. One of the more complex yet essential parts of VBS is the schedule. It answers the question, “How are you going to get multiple groups of kids to multiple rooms throughout your campus all at the same time, not lose anyone, make time for bathroom breaks, and still get all the content covered?” While most curriculums have their own suggested schedule based on their proprietary structure, I’ve found most of them follow the same model. I’ve used the same basic schedule template for the last 20 years and today, I’m sharing it with you. Click here to download your VBS Schedule templates. Whatever you use for your schedule there are 5 essential questions you need to ask when creating it. 1. Is this a Day or Night VBS? The first question you have to answer is what tim...

My first VBS was a fiasco. I don’t use that word lightly. It was.  We had 8 weeks to pull off the biggest event of the year for 100 kids and 30 volunteers. To make it even more complicated this was the first VBS the church hosted in years, I started the position in mid-May with the VBS to be held the last week of July, and I got married the week following. It was one of the hardest few months of my ministry career and by the grace of God we pulled it off. Kids accepted Jesus, learned about the Bible, and the church was encouraged. I learned so much that first year and have built upon that experience ever since. One of my biggest mistakes was trying to do it all. I’m a high-capacity person and sometimes (frequently in my younger days) over-confident. VBS has a way of humbling you. I learned quickly I need to give responsibilities away. Many of the curriculums I’ve used over the years give you an idea of how many volunteers you need and where they should serve. However, if y...

Photo by JESHOOTS.COM on Unsplash With Easter in just a few weeks, you’re probably deep into prep for the big weekend. Whether you’re doing an egg hunt , planning your worship set , or just getting your volunteers ready , there’s a lot of focus put on this weekend. Not to pile on, but there’s one more thing to consider for Easter. What are you doing this summer? In the past, in the weeks leading up to Easter, I put my VBS and other summer activity planning on hold. However, I realized that this was a mistake. On Easter weekend, you will have more people come to your church than on almost any other day of the year. Whether they’re guests, CEO (Christmas and Easter Only), or all your regulars, almost everyone goes to church that day. Which means that it is a great opportunity to tell them about what’s coming and how they can continue to engage with your church community. Even though many parents aren’t thinking about the summer, yet, in a few weeks they will be. You can get in on th...

Photo by Lavi Perchik on Unsplash Maybe this has happened to you. You had a huge event where hundreds of people came. People were saved. Lives were changed. You get ready to make an announcement in the service or post on social what God has done. But you’re stuck. You can tell them what happened, but only verbally. The pictures and video are terrible or non-existent. A picture is worth a thousand words. Getting that magic shot can tell the whole story of what happened at your event. Or better, get more people to join the event next time. I’m not a photographer, but taking pictures is one of those things that I wish I’d learned in ministry school . It’s something that I’ve had to learn the hard way, and I’ve relied heavily on others who are far more skilled. When I first started, the iPhone was just released and the best phone pics I could take were so blurry, they were unusable. Thankfully, mobile phone cameras have come a long way over the last 15 years, but having a great cam...

Photo by Edu Lauton on Unsplash It's January and that means it's time to start working on VBS. I know it’s 6-7 months out, but there are a few high-level decisions you need to make now to set you up for success in the coming months. One of the first questions that is asked is, "What VBS curriculum should my church use? The truth is there are a lot of great curriculums out there, and while I have my preferences, I won’t advocate for any of them in this post. When picking out a VBS curriculum there are so many things to consider. Theme Cost Content Structure Strategy Music Volunteer needs So much more While you will need to answer all those questions, I think there are three main questions you need to answer before any others. Three Questions to Ask Before Picking a VBS 1. Strategy (Why are you doing this?) For me this is the most essential question to answer.  If you don't take the time to think through your strategy, you're just throwing a dart at the wall ...

Whether we want to admit it or not, a lot of ministry is events. Yes, we want people to know about Jesus and grow in their love for them, but how do we do that? Do we hold a class? Do we host a service? Do we put on a VBS or camp? If you think about it, all of these things are events. Oxford language dictionary defines events as “a planned public or social occasion.” This means just about everything we do in ministry is an event. Over my years in ministry, I’ve held literally hundreds of not thousands of events. The following are some things I do every time to make sure they are the best events possible.

In my last two posts I've talked about designing your shirts and ordering the right amount.  You can read those posts here: Designing your shirts Ordering the right amount Distribution The day is finally here. Your event is coming up and you now have several boxes full of your brand-spanking-new shirts. But how do you get them out to your people? How do you make sure they get the right sizes? What happens if they ordered the wrong size? If you’re going to sell them, how much should you charge? Do you have to keep inventory? It’s a lot to think about. There are no perfect systems out there, but these are some things I do to get them out to the right people at the right time, even if I’m selling them.

This is the second of a three-part series.  You can read the other posts in this series here: Designing your shirts Ordering the right amount Distribution   In this post I’ll answer the question how many shirts should I buy? In a perfect world, you’d have every participant’s shirt size weeks in advance of your event so you can order the exact right amount and eliminate waste or worse, run out of a particular size. But because of Adam and Eve’s failure we don’t live a perfect world, and now we have to guess. Thanks a lot guys. My degree is in math education and we’re going to do a little statistics to answer this question, but if you’re the kind of person that freaks out at the sight of letters in an equation, don’t worry. I'll help you get through this. I’ve included an excel spreadsheet at the end of this post where all you have to do is change a few numbers, and the math is done for you automatically.

Let's do T-shirts! That’s a question that somehow got skipped in seminary. Nowhere in all my studies did anyone tell me how to design, order, and then sell/give-away t-shirts and somehow in my ministry experience I find myself having to do it at least once a year. Over the years, I’ve developed some strategies to help me be successful and get the kind of shirts everyone loves. This is the first of a three part series on ordering t-shirts.  Designing your shirts Ordering the right amount Distribution As Julie Andrews taught me in the Sound of Music , let’s start at the very beginning.

I recently saw a post asking what children’s pastors do to get kids to their VBS. COVID has changed a lot of things, and this summer will be telling if these strategies will still have as much effectiveness, but I know pre-COVID, my VBS continued to grow, and I saw more and different kids every year. If you want to reach more kids with the Gospel, you need to tell people what you're doing regardless of whether your VBS in-person, online, in the neighborhood, or something else.   With that said,  Here are my 7 steps to market VBS. 1. Build a contact list Whether you’ve done VBS in the past or this is your church’s first time, you have to have a contact list to begin. The contact information should include the kids’ names and ages, their email, their physical address, and their phone number. If this is your first VBS, your church database should have all this information of the kids in your ministry. Every year, I add to my contact list the new kids who are current...